Our Commitment
At Staten House, we are committed to maintaining the highest standards of ethical conduct in all aspects of our publishing operations. These guidelines reflect our dedication to integrity, transparency, and respect for authors, readers, and the broader literary community.
Editorial Independence and Integrity
Editorial Autonomy We maintain strict editorial independence, ensuring that commercial interests do not compromise our editorial decisions. Our editorial team evaluates manuscripts based solely on literary merit, market viability, and alignment with our publishing values.
Conflict of Interest All employees must disclose potential conflicts of interest, including personal relationships with authors, financial interests in competing works, or any circumstances that might compromise objective judgment. When conflicts arise, we implement appropriate safeguards or recusal procedures.
Peer Review Process We employ rigorous peer review processes for academic and specialized publications, ensuring anonymous, fair, and thorough evaluation by qualified experts in relevant fields.
Author Relations and Rights
Fair Treatment We treat all authors with respect and professionalism, regardless of their experience level, background, or the commercial potential of their work. We provide clear, honest communication throughout the publishing process.
Transparent Contracts Our publishing agreements are written in clear, understandable language. We fully explain contract terms, rights transfers, royalty structures, and obligations before signing. Authors are encouraged to seek independent legal counsel.
Intellectual Property Protection We rigorously protect authors' intellectual property rights and take swift action against plagiarism, unauthorized reproduction, or other infringement. We maintain clear policies regarding copyright ownership and usage rights.
Timely Communication We commit to responding to author inquiries within reasonable timeframes and providing regular updates on the status of submissions and published works.
Content Standards
Accuracy and Fact-Checking For non-fiction works, we implement thorough fact-checking procedures and require authors to provide source documentation. We correct errors promptly when discovered and maintain transparent correction policies.
Plagiarism Prevention We employ both technological tools and human review to detect potential plagiarism. All suspected cases are investigated thoroughly, and we take appropriate action including rejection or withdrawal of plagiarized works.
Sensitive Content While we support freedom of expression, we carefully evaluate content that may be harmful, discriminatory, or potentially dangerous. We consider the impact on readers and society while respecting artistic and academic freedom.
Cultural Sensitivity We strive to publish diverse voices and perspectives while being mindful of cultural appropriation, stereotyping, and misrepresentation. We engage sensitivity readers when appropriate.
Business Practices
Financial Transparency We maintain accurate financial records and provide clear royalty statements to authors. Our accounting practices are subject to regular audit, and we resolve payment disputes promptly and fairly.
Marketing Ethics Our marketing materials are honest and accurate. We do not make false claims about sales figures, awards, or endorsements. We clearly distinguish between editorial content and promotional material.
Environmental Responsibility We are committed to sustainable publishing practices, including responsible paper sourcing, efficient printing processes, and supporting digital alternatives when appropriate.
Diversity, Equity, and Inclusion
Equal Opportunity We are committed to providing equal opportunities regardless of race, gender, sexual orientation, religion, nationality, disability, or socioeconomic background. This applies to both our workforce and the authors we publish.
Diverse Voices We actively seek to publish underrepresented voices and perspectives, recognizing that diverse literature enriches our cultural landscape and serves our readers better.
Inclusive Workplace We maintain a workplace free from discrimination and harassment, with clear policies and procedures for addressing concerns and ensuring all employees feel valued and respected.
Digital Ethics and Privacy
Data Protection We protect personal information of authors, employees, and customers in accordance with applicable privacy laws. We collect only necessary data and use it solely for legitimate business purposes.
Digital Rights Management We implement fair and reasonable digital rights management policies that protect intellectual property while respecting legitimate user rights and fair use principles.
Online Conduct Our social media and online communications maintain professional standards and reflect our company values. We engage respectfully with our community and address concerns constructively.
Compliance and Accountability
Legal Compliance We comply with all applicable laws and regulations, including copyright law, labor laws, consumer protection regulations, and international trade requirements.
Industry Standards We adhere to industry best practices and maintain memberships in relevant professional organizations that promote ethical standards in publishing.
Whistleblower Protection We encourage employees to report ethical concerns and provide protection against retaliation for good-faith reporting of potential violations.
Continuous Improvement
Regular Review These guidelines are reviewed annually and updated as needed to reflect changes in law, industry standards, and best practices.
Training and Education We provide regular ethics training for all employees and maintain resources to help staff understand and apply these guidelines in their daily work.
Stakeholder Feedback We welcome feedback from authors, readers, and industry colleagues on our ethical practices and are committed to continuous improvement.
Reporting Concerns
If you have concerns about potential ethical violations or wish to report misconduct, please contact us through our contact form.
All reports will be treated confidentially and investigated thoroughly. We are committed to addressing ethical concerns promptly and appropriately.